First lot
A brand has a few SKUs and needs to confirm labels and instructions before its first shipment. It can request only the missing tasks.
AMAZON PREP ESTIMATE
Estimate your Amazon Prep costs
Amazon Prep covers the work needed to ready products for the Amazon inbound flow: identification, labelling, protection and box preparation as applicable. Halcyon reviews the work in Spain for sellers with one-off or recurring lots before dispatch. Select tasks and quantities below for an indicative estimate.
Amazon Prep enquiry
AMAZON PREP · SPAIN
Your stock, ready for its next step with Amazon
The preparation instructions depend on the product and the shipment. We agree what must happen per unit, box or pallet, review the information you provide and arrange release of the prepared lot. You remain responsible for checking current Seller Central requirements.
Understand pricing
01 / WHY PREP
Less manual work before sending stock to Amazon
Outsourcing preparation helps when you lack the space or staff to inspect lots, label units and prepare boxes. It also helps with several suppliers, SKUs or campaigns. The scope can cover a single task or several phases.
- Sellers starting with moderate quantities
- Brands replenishing regularly or facing inventory peaks
- Multiple suppliers requiring instructions by SKU
Preparation starts before stock arrives
Agreeing labels, protection and grouping by SKU removes ambiguity once goods reach the warehouse. We set out the scope in writing before launch.
02 / PROCESS
What happens after your enquiry
We define tasks before goods arrive. Exact instructions and costs are confirmed in a proposal so that no lot reaches us without an operating reference.
Tell us about the lot
Share SKUs, units, arrival format and intended Amazon destination.
Review requirements
Provide applicable inbound instructions, labels and necessary data.
Agree work and price
Confirm tasks per unit, box or pallet, materials and receipt terms.
Receive and identify
We associate the goods with your reference and check the agreed scope.
Prepare the lot
The contracted tasks are performed before the agreed release.
Dispatch as planned
We coordinate delivery to the carrier or next point in the proposal.
03 / TASKS
Choose tasks by product, rather than a fixed package
The combination may include identification, photos or scans, labelling, bagging, bundling, visual inspection or preparing boxes and pallets when agreed. Not every SKU needs every task. Consult the inbound instructions before ordering unnecessary work.
| Level | Possible work by instruction |
|---|---|
| Unit | Identification, required FNSKU or other label, bag or protection as instructed. |
| Box | Unit grouping, carton labels, packing and agreed count. |
| Pallet or lot | Operational consolidation, parcel identification and preparation for agreed dispatch. |
AMAZON PREP / CHECKLIST
What to confirm before preparation starts
A correctly prepared lot starts with SKU-level instructions. This matrix shows what unlocks each phase and what to clarify when information is missing. Not every product needs every task.
| Stage | Information needed | If missing or different |
|---|---|---|
| Before arrival | SKUs, expected units, delivery format and operational contact. | Agree identification so cartons and sellers are not confused. |
| At receipt | Count and external condition compared with the lot details. | Clarify visible differences before proceeding with unauthorised work. |
| Per product | Applicable labels, bags, protection and grouping instructions. | Pause the affected task and request missing data or material. |
| Before dispatch | Carrier labels and agreed handover plan. | Confirm dispatch details and current inbound requirements. |
AMAZON PREP / EXCEPTIONS
When goods do not match the instructions
An exception should not lead to the same preparation being applied to every unit. The next step depends on the missing detail or material.
✓
The lot matches the plan
Goods are identified by reference and the agreed work is performed. Dispatch follows the confirmed scope.
!
Labels, units or details are missing
We identify the difference and consult the seller before changing tasks or using further materials. Corrections and costs are agreed.
SELLER CENTRAL / RESPONSIBILITY
Who provides what for an Amazon shipment
Responsibilities should be settled before receipt. The seller has the Seller Central information; Halcyon performs only the preparation and dispatch agreed.
| Party | Information or work |
|---|---|
| Seller | SKUs, quantities, current instructions, labels and shipment details; approval of changes. |
| Halcyon | Agreed receipt and identification, contracted tasks and coordinated handover. |
| Amazon | Inbound requirements and the decision to accept inventory into its network. |
AMAZON / FBA
Prep and FBA: where responsibilities change
Halcyon prepares stock before handover to the agreed carrier or channel. Amazon sets inbound requirements and, once inventory is accepted into FBA, runs its own storage, order handling and FBA-related customer processes. Final acceptance is Amazon’s decision under its current rules.
Before handover / After acceptance
Halcyon: agreed preparation and dispatch. Amazon FBA: inbound receipt and its subsequent processes after accepting inventory.
04 / QUOTE
A quote that matches your lot
The calculator above lets you explore selected tasks. For a full quote, we need quantities by SKU, dimensions and arrival condition, work per unit or box, materials, destination and frequency. Receipt, any storage and carriage are clarified separately where relevant.
Back to calculatorUseful starting details
- Sellers starting with moderate quantities
- Brands replenishing regularly or facing inventory peaks
- Multiple suppliers requiring instructions by SKU
AMAZON PREP / SCOPE
A useful way to size the work
Total unit count does not describe the job on its own. Separate the levels before comparing quotes.
- 01Units by SKU × tasks per unit
- 02Cartons × identification or grouping tasks per carton
- 03Receipt, materials, possible space and transport as quoted
AMAZON PREP / OPERATIONS
Three ways preparation can be scoped
Regular replenishment
A SKU arrives several times a year. Its instructions should remain identifiable, while Amazon changes are checked for each shipment.
Several suppliers
Cartons from different suppliers arrive on separate dates. Agree references, preparation timing and any temporary storage.
AMAZON PREP / INFORMATION
Information worth tracking during the operation
At setup, agree which information will be shared and through which channel, without assuming a dashboard or integration that has not been contracted.
- Inbound
- Parcels received and the references they match.
- Work
- Expected quantities and tasks agreed by SKU.
- Exceptions
- Differences in units, labels or condition needing a decision.
- Dispatch
- Prepared parcel count and agreed handover method.
CLIENT FEEDBACK / AMAZON PREP
What our clients say
“The way they managed our logistics helped us increase our margin by reducing our ACoS by 15%.”
Alejandro ChacónMarketing Director · AIRComponents
“We love working with them. They are efficient, organised and handle our goods with great care.”
Beatriz GarcíaCommercial Director · WAREVION
“They are very reliable and approachable. They made certain logistics operations much easier for us.”
João CarvalhoPurchasing Manager · Alveroma
“Fast, organised and good value. Thanks to them, we have almost doubled our revenue. Highly recommended!”
Rita CorreiaCEO · Valdouro Comercial
“We were just starting out and they made everything easy for us. Now we are busier than ever, and they are still working closely with us.”
Antón RodriguezSales Director · Brevantis Solutions
“We had a small shop and they worked within our budget. What we like most about them is their transparency.”
Marta PereiraAmazon Seller · Sensoria
FAQ
Questions before your first lot
Do I need a shipment in Seller Central?
To execute the work we need the applicable requirements, labels and instructions before dispatch. We clarify missing information in the proposal.
Can you handle only one task?
Yes, we can assess an individual task or a combination based on product, units and operational feasibility.
Does the calculator include shipping and storage?
It estimates the selected tasks at the displayed prices. Carriage, materials and storage are confirmed in the proposal where applicable.
Can you guarantee Amazon acceptance?
No. We perform the agreed work and instructions; Amazon makes the final decision under its current requirements and shipment condition.
What if fewer units arrive than expected?
We clarify the difference before performing quantity-dependent tasks. The next step is agreed with the seller.
Can you work with several suppliers?
We can assess receipts from multiple sources if each shipment has a clear reference and timing, tasks and any storage are agreed.
What if Amazon requirements change?
The seller supplies current requirements for each shipment. We review scope before doing new or different work.
HALCYON / AMAZON PREP
Prepare your next lot with clear instructions
Tell us the product, expected units and inbound requirements. We will identify the work and information needed.
Request a quotecontact@halcyonglobal.eu